Strata admin, down 40%.
AI strata management software for NSW, VIC and QLD. Compliance, workflow and committee engagement — automated.
StrataFlow is Australia's leading AI-powered strata management software for owners corporation managers across New South Wales (NSW), Victoria (VIC), Queensland (QLD), and all Australian states. Whether you're a strata manager in Sydney, a body corporate manager in Brisbane, or an owners corporation manager in Melbourne — automate compliance tracking, workflow automation, and committee engagement so you can focus on your communities.
(industry average)
with automation
support
NSW · VIC · QLD · WA · SA
Too many tools. Not enough hours.
Small strata managers in Australia face a perfect storm: surging legislative compliance, shrinking profit margins, and an average of 5.1 disconnected tools per business.
Regulatory overload
State-specific strata compliance requirements are increasingly complex — mandatory 10-year Capital Works Fund plans, independent levy certification, and expanded disclosure requirements across NSW, VIC, QLD, and WA.
Disconnected tech stack
Average strata manager uses 5.1 disconnected tools that don't talk to each other. Trust accounting, workflow automation, communication, maintenance — all siloed in spreadsheets, emails, and paper. No central strata management software.
Shrinking margins
Administrative costs eat into strata management profitability. Committee members demand better digital engagement. Residents expect instant AI-powered responses. But your team hasn't grown proportionally.
Everything automated. Everything connected.
The leading strata workflow automation platform for Australian OC managers. We don't replace your trust accounting system — we build a smarter automation layer that connects everything.
AI workflow automation
Leading strata workflow automation for NSW strata managers, VIC owners corporation managers, and QLD body corporate managers. Connect your existing trust accounting system — whether it's StrataMaster, Intellistrata, or another platform — and automate compliance tracking, maintenance requests, and meeting scheduling across all Australian states.
- Automated maintenance request triage & routing
- Compliance deadline alerts & tracking
- Automated committee meeting scheduling
- Smart invoice processing & categorisation
- Email-to-ticket conversion system
Compliance engine
Best strata compliance software for Australian OC managers in New South Wales, Victoria, Queensland, and Western Australia. Never miss a regulatory deadline — our AI engine tracks NSW strata schemes legislation, VIC Owners Corporation Act requirements, QLD Body Corporate and Community Management Act, and WA Strata Titles Act — and auto-generates compliance reports.
- State-specific regulatory tracking (NSW Strata Schemes Act, VIC Owners Corp Act, QLD BCCM Act, WA Strata Titles Act)
- Auto-generated compliance reports
- Capital Works Fund plan monitoring
- Insurance certificate tracking
- Mandatory audit preparation
Committee engagement platform
AI-powered committee engagement platform for strata communities across NSW, VIC, and QLD. Bridge the gap between legacy trust accounting and modern communication with digital voting, AI resident chatbots, and automated meeting minutes — built for Australian owners corporations and body corporates.
- AI-powered resident Q&A chatbot
- Automated meeting minutes distribution
- Digital voting & proposal management
- Real-time maintenance status updates
- SMS & email broadcast system
Integration & migration
Seamless StrataMaster and Intellistrata integration for strata managers across New South Wales, Victoria, Queensland, and all Australian states. Connect your existing trust accounting system — no data migration or risky system switch needed. We build a smart automation layer on top of what you already use.
- Seamless integration with legacy systems
- Data migration from spreadsheets & emails
- Custom API connections for your stack
- Team training & onboarding
- Ongoing technical support
Supplier Invoice & Contract Audit
Every supplier invoice reconciled against the contract before it is paid. StrataFlow reads the agreement, extracts the agreed fee schedule, inclusions and escalation clauses, then checks each invoice line by line and flags anything that does not match — so overcharges are caught before the money leaves the account, not eighteen months later.
- Line-by-line invoice vs contract reconciliation
- Escalation & CPI clause validation (including partial-CPI caps)
- Inclusions vs chargeable extras — spot double-billing
- Multi-OC allocation checks (OC1–OC5)
- Call-out, after-hours and annual-service rate validation
Nobody re-reads the contract. We do.
Most strata invoices are approved on trust, not on evidence. A building manager signs off, accounts processes, the payment goes out — and nobody re-reads the contract. That is how rates drift, CPI gets over-applied, and “extras” quietly become permanent.
What we check, every invoice
- Agreed fee vs billed fee — the base rate in the contract against what actually appears on the invoice.
- Escalation & CPI clauses — including partial caps. If the contract allows 60% of CPI, full CPI is an overcharge.
- Inclusions vs extras — many agreements already include consumables, chemicals or call-out labour. We catch them being billed again.
- Multi-OC allocation — confirming each charge lands on the correct owners corporation (OC1–OC5), not silently on OC1.
- Rate-card conformance — call-out, after-hours, public-holiday and annual-service rates against the agreed schedule.
- Authorisation thresholds — work above the contract’s approval limit must carry a quote and written approval.
- Term & expiry — invoices raised outside a live contract term, or on a rolled-over rate with no signed renewal.
- Duplicates and out-of-scope items — the same service billed twice, or a scheduled service charged as extraordinary work.
What you get
- Approve — invoice matches the contract, with the supporting clause cited.
- Query — a variance detected, with the exact dollar difference and the clause it breaches, ready to send to the supplier.
- Recover — historical overcharges identified across past invoices so you can raise a credit request.
- Audit trail — every check recorded against the invoice, so your decisions are defensible at AGM and on audit.
From chaos to automated in four weeks.
No disruption. No risky system switches. Just smart automation layered on top of what you already use.
Free compliance audit
We analyse your current tech stack, workflows, and compliance gaps. 30-minute call, zero obligation.
Custom automation plan
We design a tailored automation roadmap prioritising quick wins — usually 40% admin reduction in first 30 days.
Build & integrate
Our team builds and connects your automation layer. Works alongside your existing trust accounting system.
Train & optimise
Full team training, ongoing support, and monthly optimisation calls to ensure maximum ROI.
Compare the approach.
Unlike all-in-one platforms that force you to switch systems, we enhance what you already have.
| Feature | Traditional softwareIntellistrata, StrataMaster | Point solutionsOnsite.fm, etc. | StrataFlowOur approach |
|---|---|---|---|
| Trust accounting | ✓ | ✗ | ✓ Integrates with yours |
| Workflow automation | ~ Basic | ~ Limited | ✓ Full AI-powered |
| Compliance tracking | ✓ | ✗ | ✓ Multi-state, auto-alerts |
| Committee engagement | ✗ | ~ Basic | ✓ AI chatbot + voting |
| Requires system switch? | ✗ Yes, risky | ✗ Adds another tool | ✓ No — enhances what you have |
| Implementation time | 3-6 months | 2-4 weeks per tool | 1-2 weeks |
| Monthly cost (est.) | $10-40/lot | $50-200+/tool | From $1/lot/mo |
As low as $1 per lot, per month
That is less than a single hour of admin time. Most strata managers reclaim 40%+ of their week — StrataFlow pays for itself in the first month.
Starter
Under 100 lots · $150/month minimum
- Compliance deadline tracking
- Basic workflow automation (3 workflows)
- Email-to-ticket conversion
- Monthly compliance report
- Email support
Growth
100–500 lots · $500/month minimum
- Everything in Starter
- Advanced AI automation (unlimited workflows)
- Committee engagement platform
- AI resident chatbot
- Multi-state compliance tracking
- Priority support + monthly optimisation
Enterprise
500+ lots · volume rates below $1
- Everything in Growth
- Custom integrations & APIs
- Dedicated account manager
- White-label options
- On-site training sessions
- SLA guarantee
What strata managers say.
Real results from real strata businesses across Australia.
"We were spending 15 hours a week on compliance tracking alone. StrataFlow automated it in 2 weeks. Our team now focuses on what actually matters — the residents."
"The AI chatbot handles 60% of resident queries automatically. Committee members love the real-time updates. Best investment we've made this year."
"We didn't want to switch from our trust accounting system. StrataFlow proved we don't have to — it works alongside everything. Saved us 40% admin time."
Frequently asked questions.
Absolutely not. In fact, most of our clients keep their existing trust accounting system (StrataMaster, Intellistrata, etc.) and we build a smart automation layer on top. We know switching trust accounting systems is risky and disruptive — that's not our approach.
Most setups are live within 1-2 weeks. We start with a free compliance audit (30 mins), then build your automation plan. Basic workflow automation can be live in as little as 3-5 business days.
Yes! Our compliance engine covers all Australian states — NSW, VIC, QLD, WA, SA, TAS, ACT, NT. Each state has different regulatory requirements and our system tracks them all automatically.
Our Starter plan is $5 per lot per month with a $150/month minimum, so a 30-lot scheme costs $150/month. Even at that size, automating compliance tracking and workflow typically saves 5-10 hours a week — the platform pays for itself in the first month.
Yes, all plans are month-to-month with no lock-in contracts. We believe in earning your business every month through results. Most clients stay because the ROI is clear from day one.
New South Wales has Australia's most stringent strata regulations. Under the NSW Strata Schemes Management Act 2015, requirements include mandatory 10-year Capital Works Fund plans, independent levy certification for schemes over $1M, annual fire safety statements, and expanded buyer disclosure. StrataFlow's compliance engine tracks all NSW-specific deadlines and auto-generates compliance reports for strata managers across Sydney and regional NSW.
Victoria uses "Owners Corporation" under the Owners Corporations Act 2006, while Queensland uses "Body Corporate" under the Body Corporate and Community Management Act 1997. Key differences include levy certification rules, maintenance obligations, and meeting requirements. StrataFlow supports both VIC owners corporations and QLD body corporates with state-specific compliance tracking, automation, and reporting — all from a single platform.
Absolutely. In Queensland, we support Body Corporate managers with QLD-specific BCCM Act compliance tracking, AGM scheduling, levy notice automation, and committee engagement tools. Our system understands the terminology and regulations unique to each state — whether it's strata (NSW/WA), owners corporation (VIC), or body corporate (QLD).
Strata workflow automation uses AI and software to automate repetitive administrative tasks for strata managers — including compliance tracking, meeting minutes, resident queries, invoice processing, and report generation. StrataFlow is Australia's leading automation platform purpose-built for the strata industry.
StrataFlow charges per lot, per month: $5/lot for schemes under 100 lots, $2.50/lot for 100-500 lots, and as low as $1/lot for portfolios of 500+ lots. That works out cheaper than a single hour of admin time, and most managers recover 40%+ of their working week. There are no setup fees and no lock-in contracts.
Yes. Australian strata compliance is complex because regulations differ across NSW, VIC, QLD, WA, and other states. StrataFlow's AI engine tracks state-specific deadlines, auto-generates compliance reports, monitors capital works funds, and tracks insurance certificates — reducing compliance work by up to 80%.
StrataFlow integrates with all major Australian trust accounting systems including StrataMaster, Intellistrata, and others. We build a smart automation layer on top of your existing system — no data migration or risky system switch needed.
StrataFlow's Committee Engagement Platform includes an AI-powered resident Q&A chatbot, automated meeting minutes distribution, digital voting and proposal management, real-time maintenance status updates, and an SMS and email broadcast system.
Ready to automate your strata workflow?
Book your free 30-minute compliance audit for your NSW, VIC, or QLD strata business. We'll analyse your current strata management processes and show you exactly where AI workflow automation can save you hours every week — no matter which state you operate in.
No obligation • 30 minutes • Actionable results guaranteed. Prefer to look first? See the live demo or grab the free strata compliance checklist.